With its help, managers can design structures which are highly appropriate to the respective situations. Firstly, the stable-mechanistic structure is more appropriate when the following conditions are fulfilled: (i) The environment is relatively stable and certain. organization are completely dependent on the circumstances and the environment Lars Groth 8 . (iv) There are many non-routine activities in which creativity and innovation are important. Its application has been on management issues such as organisational design, job design, motivation, and leadership style. Contingency theory is attacked by several theorists on the following grounds: Contingency theory suffers from inadequacy of literature. The appropriate management actions and approaches depend on the situation. Decentralisation as well as centralisation can work under a given set of situations. This approach originated in around 1970. The contingency school of management can be summarized as an ‘it all depends’ approach. For example, they point out that even classical theorists like Fayol cautioned that management principles require flexible application. Management variables such as management process, organisation structure, organisational behaviour, management style, management control are dependent variables. Thus, if it is a small organisation, a centralised structure would do, but if it is a big organisation, a decentralised structure would be more appropriate. There is no single best way of managing applicable to all situations. But the manager trained in the contingency approach will ask – Which method will work best here? CONCLUSION The classical and human relations management views are still relevant in management today. Contingency or Situational approach These contributions are at times referred to as theoretical schools (laegaard, J. and Bindslev, M. 2006). Advantages of Contingency Approach to Management Contingency approach is dynamic in nature. (ii) Contingency theory attempts to determine the predictable relationships between situations, actions and outcomes. If the condition is A, the action X may be considered most effective. In the contingency perspective, managers are faced with the task of determining which managerial approach is likely to be most effective in a given situation. (iv) Contingency approach provides significant contribution in organisational design. It means that there cannot be any single principle / formula / managerial activity which can be suitable in all the situations. This approach originated in around 1970. There are many definitions of leadership. This is also called the “Situational” approach. Management theory stresses the need for effective planning to ensure that organizational goals are obtained. Applying a contingency/situational approach requires that managers diagnose a given situation and adapt to meet the conditions present. For instance appropriate rewards leading to high productivity must be based on the analysis of the situation. In the contingency perspective, managers are faced with the task of determining which managerial approach is likely to be most effective in a given situation. Autocratic style may be adopted to deal with unskilled workers and participative style to deal with skilled workers. Advantages of contingency approach to management. Organisation structures will be designed not around functional specialisation but around projects and information decision systems in future. This approach is action oriented as it is directed towards the application of system concepts and the knowledge gained from other approaches. (3) Considers all organisations to be similar. It stresses that there is no one best way of doing things. Contribution of Situational (Contingency) Approach to Management by Syndicate 6. Their structural contingency theory was the dominant paradigm of organisational structural theories for most of the 1970s. Management is situational in nature. The basic idea of this approach is that number management technique or theory is appropriate in all situations. Next to them many more management scientists had advocated this approach in one way or the other. The contingency approach is a useful instructional device in the sense that it compels us to be aware of the complexity in every situation and forces us to take an active and dynamic role in trying to determine that would work best in each case. Although some might view that we do not manage disasters, there is an overlap between the contribution of management theory and emergency management. 1. Managers are, therefore, required to be pragmatic and also open-minded or adaptive. Features of Contingency Approach: Firstly, the contingency approach does not accept the universality of management theory. Management theory stresses the need for effective planning to ensure that organizational goals are obtained. 2. Critics argue that the contingency approach does not incorporate all aspects of systems theory, and they hold that it has yet not developed to the point at which it can be considered a true theory. Research has shown that management methods used in one circumstance seldom work the same way in others. contingency approach to the management of organisations. Conclusion. (iii) The technology is complex and dynamic. The systems approach takes a general view of organisational variables, i.e., technical, social, personal, structural and external variables. Similarly, democratic or participative managerial style may not be fit in certain situations and we may have to adopt tight control under certain circumstances. In 1970s, it is recognized as a key to effective management. It integrates theory with practise in a systems framework. Contingency approach for management safety. The contingency approach to management should not be misunderstood as a way of avoiding the use or knowledge of the traditional schools of management. Tall or flat organisational structures? This theory helps to examine the conditional or moderating variables of cause and effect relations. 1b State and explain the “system approach” and “contingency approach” of management as the integrating approach of managing an organization. (1) Spells out the relationship of organisation to its environment clearly. Similarly, the ideas of systems theory that emphasize the interrelationship between parts also have not been rejected but they are viewed as vague and unspecific. Reactive not Proactive. A major empirical test was furnished by Johannes M. Pennings who examined the interaction between environmental uncertainty, organisation structure and various aspects of performance. 1b State and explain the “system approach” and “contingency approach” of management as the integrating approach of managing an organization. Another milestone in management theory was the development of contingency theory in the 1960s by Tom Burns and G. M. Stalker in the United Kingdom and Paul Lawrence and Jay Lorsch in the United States. [4+3] 2003 Fall Q.No. It is too simplistic to say that ‘managerial actions depend on situations’. Contributions: A contingency approach to management is logical. The two basic ways in which managers can organize and control an organisation’s activities to respond to characteristics of its external environment – They can use a mechanistic structure or an organic structure. In the mid-1960s, the contingency view of management or situational approach emerged. One Size Does Not Fit All—A Contingency Approach to Data Governance KRISTIN WEBER, BORIS OTTO, and HUBERT OSTERLE¨ University of St. Gallen Enterprizes need Data Quality Management (DQM) to respond to strategic and operational challenges demanding high-quality corporate data. Contingency theory is beneficial to organisations because of the potential for learning from specific situations and using these lessons to influence future management of the same or similar situations. Managers who use the contingency approach must study all three thought schools in order to effectively use elements of them to respond to situations as they arise. Organic structure is characterised by decentralised decision-making, collaborative relationships, open communication, scope for innovative decision-making, etc.  2003 Fall Q.No. The precepts advanced by contingency theorists cannot be put to empirical testing in a concrete way. In contrast to the vague systems terminology and perspective, the contingency approach allows us to specifically identify the internal and external variables that typically influence managerial actions and organisational performance. The contribution and role of systems theory and contingency theory to the emergency management process is stressed. 21. Max Weber . Everyone knows his or her place, and there is a place for everyone. Many management experts now believe that a systems-based theory could solve the quantitative/behaviour dilemma. ‘If’ workers have strong physiological needs, ‘then’ financial motivators … So one best way or universally applicable management is not possible. (v) Heuristic decision-making processes are utilised and coordination and control occur through reciprocal adjustments. The contingency approach to management holds that management techniques should be dependent upon the circumstances. (6) Merely outlines interdependencies among systems and sub-systems. There are many reasons why contingency approaches are not dominant these days. In the contingency theory, a leader’s ability to lead is contingent upon various situational factors. The major contribution of this theory to management reminds the manager that there is no one best way to do anything in the world of management.This theory seems to hold a great deal of promise for the future development of management theory and practice. Contingency theory is based on the premise that situations dictate managerial action; that is, different situations call for different approaches. It helps in fitting the classical and behavioural theories in a proper framework. We have failed to recognise that many costs, e.g., pollution, employee dissatisfaction, consumer disappointment, social frustrations, are social costs which are not accounted in our balance sheet and profit-and-loss accounts. Everything you need to know about the contingency approach to management. Contingency managers pay attention to both of the situations that they create own styles and management approach. Five key management theories have been developed since then: scientific management, structural approach, human relations, systems approach, and contingency. Contingency approach integrates the various other approaches to the management developed earlier. Effective organizations must tailor their planning, organizing, leading, and controlling to their particular circumstances. Contingency management recognizes that there is no one best way to manage. Features of Contingency Approach: Firstly, the contingency approach does not accept the universality of management theory. It is also known as situational approach. The contingency view seeks to understand the interrelationship within and among subsystems as well as between the organisation and its environment and to define patterns of relationships or configurations of variable.”. Combining the mechanistic (Taylor) and humanistic approaches (Mayo) the contingency theory suggests that different conditions and situations require the application of different management techniques. Contingency theory refers to any of a number of management theories. Contingecy approach to management 1. The contribution and role of systems theory and contingency theory to the emergency management process is stressed. Kast and Rosenzweig have described the contingency views of organisation in the following words – “The contingency approach suggests that an organisation is a system composed of subsystems and delineated by identifiable boundaries from its environmental supra system. It is an improvement over the systems theory in the sense that it only examines the relationships between sub-systems of a specific organisation in a given environment, but also offers solutions to particular organisational problems. The organisational structures and the control systems that managers choose depend on—are contingent on—characteristics of the external environment in which the organisation operates. Historically, contingency theory has sought to formulate broad generalizations about the formal structures that are typically associated with or best fit the use of different technologies. Instead, a proactive strategy is needed where managers would be able to steer the organisation through complex environments with their creative and innovative efforts. If this is the way my situation is, then this is the best way for me to manage. Management is situation, and managers should explain objectives, design organisations and prepare strategies, policies and plans according to prevailing circumstances. Organisations are open, dynamic, man-machine (socio-technological) systems. For this reason, contingency approach is seen as the leading branch of management thought today. Share Your PPT File, Contingency Approach to Management – With Contributions of Contingency Approach, Congruence between Organisation and Environment, Contingency Approach to Management – With Features and Merits, Contingency Approach to Management – Important Elements, Implications and System Theory Vs Contingency Theory. Secondly, contingency approach focuses … Secondly, managerial policies and practices to be effective, … Contingency School began in 1960s. It helps to devise motivational and leadership approaches to motivate the workers. They are, however, of the view that situations are often similar to the extent that some principles of management can be effectively applied. The basic idea behind contingency theory—that there is no one best way to design or lead an organisation—has been incorporated into other areas of management theory, including leadership theories. Contingency Theory (Situational Theory): The contingency theory can be described as “if, then” theory, i.e. In order to be effective, the internal functioning of an organisation must be consistent with the demands of the external environment. Contingency approach to management is an important modem approach. The major contribution of this theory to management reminds the manager that there is no one best way to do anything in the world of management.This theory seems to hold a great deal of promise for the future development of management theory and practice. They both realized that problem of personnel & its management at all levels is the key to individual success. Elements of Contingency Approach 2. The latter has developed out of the findings of the former. Contingency theory attempts to analyse and understand these interrelationships with a view towards taking the specific managerial actions necessary to deal with the issue. Click Contribution of Situational (Contingency) Approach to Management Syndicate 6.pdf … It also allows the management to modify the roles of employees who are already working on the project to ensure success. It does not apply certain management principles to any situation. It suggests that no organisational design may be suitable for all situations, rather, the suitable design is one determined, keeping in view the requirements of environment, technology, risk and people. CONTRIBUTORS: L.W. If one is leading a hospital or university, a more participative and facilitative leadership style is probably best. Wholesale import of Western philosophy and practice of management is not welcome. [4+3] 2003 Fall Q.No. Contingency approach highlights the multivariate nature of organisations and explains how organisations operate under varying conditions. The contingency approach assumes that managerial behaviour is dependent on a wide variety of elements. Should we be centralized or decentralized? By applying the contingency approach, a company ensures that the project has access to the people who are tailored to complete the project according to the client’s wishes. No single way of solving problems is best for all situations. Organization theory – a timeline Sociotechnics. Kast and Rosenzweig have analysed the appropriateness of two kinds of structures under different circumstances. With skilled workers driven by pride in their abilities, a job enrichment program might be more effective. Although some might view that we do not manage disasters, there is an overlap between the contribution of management theory and emergency management. Adoption of this approach can be useful in the formulation of strategies, design of effective organisations, planning information systems, establishing communication and control systems, shaping motivational and leadership approaches, resolving conflicts, managing change, etc. Hence, we cannot have universal principles of organisation and management appropriate to all situations-and in all environments. The crucial message of contingency theory is that there is no one best way to organize. The contingency approach. 1. Thus, the contingency approach falls somewhere between simplistic, specific principles (classical theory) and complex, vague notions (systems theory). So, it changes according to the situations. Learn about:- 1. Contribution of Situational (Contingency) Approach to Management by Syndicate 6. A.K. A particular action is valid only under certain conditions. Contingency Approach to Management – Recognition, Contributions and Limitations, Advantages and Disadvantages of Decentralization. 2000 . The basic theme of contingency approach is that organisations have to cope with different situations in different ways. The contingency school of management can be summarized as an “it all depends” approach. Mainly concerned with structural adaptations of organisation to its task environment. A functional or divisional structure? Table 1. Contingency refers to the immediate contingent circumstances. The ability to adapt to external pressures and changes is also an advantage. In general, the more quickly the organisational environment is changing, the greater are the problems associated with gaining access to resources and the greater is the manager’s need to find ways to coordinate the activities of people in different departments in order to respond to the environment quickly and effectively. A systems approach highlights the complexity of the interdependent components of organisations within equally complex environments. Therefore, managers are responsible to manage the environment in such a way that they avoid the undesirable aspects of environment. Undertaking 1Measure the parts, strengths and failings of the following three major schools of idea in direction and organisational theories: ( E1 – PC 1.1 )Answer:Classical direction theory:The classical direction theory is a school of idea which direction theoreticians delved into how to happen the best possible manner for employees to execute their responsibilities. Contingency theory may also produce more well-rounded leaders who are able to develop their skills in multiple areas. it allows managers to change the policies according to the situation. System approach theory consists of general principles for understanding the physical, mechanical, biological and social entities and the relationship among them. 1900 . It provides a better way to evaluate organisational and social performance. But when put to empirical testing, several problems crop up almost instantaneously. Contingency approach states that there is “no one best way” to manage an organisation. Kast and Rosenzweig have, therefore, rightly pointed out that the contingency theory ‘falls somewhere between simplistic, specific principles and complex, vague notions’. In a mechanistic structure, authority is centralized at the top of the managerial hierarchy, and the vertical hierarchy of authority is the main means used to control subordinates’ behaviour. Contingency School of Management made a significant contribution to modern day management, and these early results provide a blueprint for the current leadership paradigms in organisations. The managers must keep the functioning of an organisation in harmony with the needs of its members and the external forces. But for that … These may be-. System Theory Vs Contingency Theory. Modern management will have to recognise the nature of technology, the variations in human participants, and the wide diversity in environmental relationships. Other, more recent movements in management may also be … Motivation through financial incentives can work wonder if the environment is favourable. contingency approach to management emerged from the real life experience of managers who found that no single approach worked consistently in every situation. Contingency refers to the immediate contingent circumstances. The … Contingency approach to management is considered as a leading branch of management thought today. The contingency approach builds upon this perspective by following in detail on the nature of relationships existing between these parts. In its present state the contingency approach really stands for little more than a loosely organized set of propositions, which in principle are committed to an open systems view of organization. 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