Certain basic purposes and some general activities are likely to remain fairly constant in the long run. The process of organizing consists of the following steps: (a) determining and defining the activities required for the achieve­ment of organizational goals; (b) grouping the activities into logical and convenient units; (c) assigning the duties and activities to specific positions and people; Every individual must know his area of responsibility i.e., what work he is to do and also what rights and powers him may exercise in doing it. For a sound and well-defined organising process, a business needs to undertake the following steps: Organising as a function begins with identifying all activities that are planned for a business based on their mission, goals and objectives. The grouping of activities facilitates specialization. From the previous banking example, all jobs related to managing car loans, home loans and business loans will come under the ‘Loans Department’. In practice it is difficult to work with large groups unless they are divided into smaller groups. Every department works under the supervision of departmental head and is governed by a set of rules, procedures and standards. Work is assigned according to qualification and ability of persons. This will help create a logical structure of authority-responsibility relationships and establish co­ordination. As soon as the tasks are classified and grouped into related work units (production, marketing, accounting and personnel)the third process, viz., departmentation, is being finalized, i.e., a decision is being made on the basic organisational format or departmental structure for the enterprise. Similarly, advertisements, sales promotion and selling can be given to marketing department. For example- banking activities in a bank include managing accounts, providing loans, managing foreign currency, managing customer queries, etc. It is detailing all the work that must be done to attain the organisations goals. Right man is put in the right job. For example- it can be the objectives of the enterprise to produce mobile phones. Delegation of authority must be commensurate to the duties and responsibilities assigned. Huge Collection of Essays, Research Papers and Articles on Business Management shared by visitors and users like you. An example of the latter is setting up a new plant or department or installing a new plant in an existing plant. For example, Northern Zone, Eastern Zone, etc. For example- the purchase manager will be given the responsibility for the purchase of goods; the sales manager will be responsible for the sales; the advertising manager will be responsible for advertisement and the finance manager will take care of the responsibility of finance. It will ensure efficient operation of the organisation to meet present needs. Individuals with relevant qualifications and expertise are allotted across each of these divided activities making tellers, loan officers, customer care representatives, etc., as specified jobs. Although the determination of the objectives of an enterprise is done under the first function of management, i.e., planning but before commencing the process of organising a clear and detailed information about these objectives has to be obtained. Every employee gets acquainted with the authority and gets heedful of the person they are supposed to report. This implies that employees will have to report to an authority like the top management or superiors who manage, guide, supervise and oversee the work and responsibilities of their subordinate reporting to them. At the middle level, executive management fix the departmental objectives. In other words, organising is the function through which management directs, coordinates, and controls business operations. When departments work for their objectives, there may develop inter-departmental conflicts. The concentration goes to activities and functions. “A strong organizing committee is the foundation for creating a powerful, democratic and active union,” says the Massachusetts Nurses Association (MNA). Delegating Authority 5. The departmental head delegates responsibility and authority related to departmental activities to members of his department. Apart from this, the span of control of superiors i.e. A fair organisational structure is out in the open for all the employees. In short, who-is-who and who-will-do-what is decided. It further creates hierarchy in the management. The following steps constitute the process of organising: To start with the process of organising, objectives of a business should be determined on the basis of plans framed. Under the grouping of activities all the similar type of activities are given to one particular department. The first step, therefore, is to determine the tasks that must be performed to achieve the established objectives. Providing Physical Facilities and Right Environment 10. Organising is an important function of a manager. It is task oriented. Example – Every school has departments for each subject like Mathematics department, English department, Languages department etc. What is social planning? It is task and process oriented. (c) Decentralization of authority subject to central control through centralization of decision-making. Production of pin was broken into sub-activities where people carried out the following specialised tasks —. There is functional authority region/territory viz his responsibility teamwork and an environment of efficiency within the broad and! 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